Directive 2016/797 defines the procedure for vehicle authorisation and ERTMS track-side approval:

  • the final procedure for vehicle authorisation and ERTMS track-side approval is still under discussion[1];
  • Directive 2016/797 foresees that all applications for national and international vehicle authorisations as well as for the approval of ERTMS track-side equipment tenders will have to be submitted to the ERA via its IT portal (One-Stop-Shop, OSS)[2];
  • the applicant can still choose the relevant NSA as authorising entity if the area of use is limited to one Member State;
  • the ERA can outsource the processing of the applications to individual experts via a pool of external experts (incl those of NSAs);
  • the recommendation of NSAs involved in the application procedure will have to be taken into consideration by the ERA with all approvals;
  • the ERA will charge fees & charges for the processing of the applications following a pre-defined calculation method;
  • in the case of a positive opinion, the ERA will grant the vehicle authorisation or the approval of the ERTMS track-side component tender to the applicant;
  • following the positive decision of the ERA, the NSA will then continue processing the ERTMS track-side equipment tendering.


[1]     For both procedures to work in practice, a so-called ‘pre-engagement phase’ (a sort of commitment on the date for submissions) has been designed but which can only be applied once the practical arrangements themselves have been agreed upon.

[2]     Directive 2016/797 stipulates that all applications, whether they are national or international, will have to be submitted and processed via the ERA IT tool. This will then also involve cases which are handled by national actors only (i.e. the NSA and the national applicant) for national vehicle authorisations. This will imply that NSAs review their processes.